Privacy Policy

1. Information We Collect

a) Application Form Data (via our Website)

When you submit your internship application, we collect:

  • Full name
  • Email address and contact number
  • Location and education background
  • Areas of interest, availability, and any written responses
  • CVs or supporting documents (if provided)


b) System Usage Data (After Acceptance)

Once accepted into the internship program, you are granted access to Clockinator, which collects additional personal data including:

  • Login timestamps
  • Clock-in and clock-out times
  • Device/browser details
  • IP address
  • Geolocation (when enabled)
  • Leave requests and attendance history
  • System activity and engagement logs


2. Use of Cookies

Our website uses cookies to:

  • Monitor traffic and site performance (via Google Analytics)
  • Improve user experience and page responsiveness


You can control cookies through your browser settings. Note that disabling cookies may affect functionality.


3. Purpose of Data Collection

We collect and process your personal information for the following purposes:

  • To evaluate and respond to internship applications
  • To communicate with applicants and selected interns
  • To onboard interns and manage user accounts
  • To track time, attendance, and leave through Clockinator
  • To maintain internal reporting and team accountability
  • To ensure system security, prevent abuse, and comply with labor/internship regulations


4. Third-Party Systems & Data Sharing

Your data may be stored or processed using secure, verified third-party platforms such as:

  • Clockinator – Intern management, time tracking, location/IP logging
  • Google Analytics – Website usage statistics


These third parties are required to uphold strong data security and may store data in secure environments outside of South Africa. We do not sell or trade your personal information under any circumstances.


5. Data Retention
Internship application records are retained for up to 12 months after the internship ends

Clockinator system logs and records are retained for as long as necessary for operational, compliance, or reporting purposes (typically 12–24 months unless required longer)

Anonymous website usage data is retained for up to 26 months


6. Your Rights

You have the right to:

  • Request access to the personal data we hold
  • Correct or update inaccurate information
  • Request deletion of your data (subject to legal or operational requirements)
  • Withdraw consent (where applicable)
  • Lodge a complaint with the Information Regulator of South Africa
  • To exercise any of these rights, contact us at the details below.


7. Security of Your Data

We take data protection seriously and implement the following safeguards:

  • Encrypted SSL access to our website
  • Role-based access control to internal systems
  • Regular software updates and security checks
  • Use of secure, privacy-compliant third-party platforms


8. Contact Us

If you have questions about this policy or your personal data, please contact:

Motherland Academy
Email: info@motherlandomni.co.za
Website: https://motherlandomni.co.za